An innovative land trust funding public schools since 1876.

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Contracts & Data Processing Technician

Contracts & Data Processing Technician
Transactions & Records Services
Colorado State Board of Land Commissioners

CLOSING DATE: 05/18/2025 (5:00 PM Mountain)

Are you a ‘behind-the-scenes’ person who gets stuff done? Is your attention to detail and quality second to none? Do you thrive when staying organized and checking tasks off your list? Yes? Please join our team!

The Colorado State Land Board is looking for a Contracts & Data Processing Technician to join our Transactions and Records Services (TRS) team. Our agency processes 7,600 contracts that cumulatively earn $150 million annually.  We need your help maintaining and processing the copious amounts of important records that each contract requires. This position supports three lines of business: rights-of-way, towers, and renewable energy.

What is the State Land Board?

The State Land Board is a constitutionally created agency founded in 1876 that manages a $4 billion endowment of assets for the intergenerational benefit of Colorado’s K-12 schoolchildren. We compete in private markets daily and take pride in being especially entrepreneurial and business-savvy. 
We are the second-largest landowner in Colorado and generate revenue for public schools by leasing nearly three million surface acres and four million subsurface acres for agriculture, grazing, recreation, commercial real estate, rights-of-way, renewable energy, oil, gas, and solid minerals. 

What does the Transactions and Records Services team do?

Our eight-person TRS team writes, manages, and maintains contracts for 7,600 mineral estate and surface contracts that often carry unique terms and conditions. We draft contracts and templates, manage files, enter contract and customer information into our database, and ensure compliance with Board policies and procedures and state and federal law. This team works collectively to produce monthly board materials, conduct board meetings and uphold the high standards of established public records. The TRS team members are the self-proclaimed ‘process improvement gurus’ and we enjoy helping our agency maintain great management principles using automated records systems so that we capture, retain, and classify our work for public and institutional memory. Yes, we’re busy!

The job opportunity.

NOTE: You can discuss your preferred schedule with your supervisor but your shifts must occur during core business hours (Monday through Friday, 9 am - 3 pm). You’ll be expected to work at the Denver office for onboarding training and can transition to a hybrid schedule after training that requires a minimum of two days in the office.

As our Technician, you provide technical and administrative support for the TRS team regarding document and lease processing, electronic file management, data entry, billing, and auditing tasks. You use scanning equipment and different software platforms daily -- Google, Microsoft, Adobe, Netsuite, Laserfiche, DocuSign -- to manage documents. 

Be a data hygienist and a processing wizard.

  • Enter data, identify inaccuracies, and make corrections to our database as needed using our asset management system to maintain 10,000 customer records and 7,600 contracts records.
  • Draft, edit, and distribute contracts and contract modifications.
  • Collect and audit all relevant documents for the official file; perform file management and record keeping, including scanning paper documents and uploading into digital repositories using our standard naming conventions to rename digital files.
  • Use our system's workflows, follow contracting procedures, enter customer billing line items and verify payments.

Be a model for superior customer service.

  • Provide support to colleagues who manage our lines of business. Update and train fellow colleagues on procedures and best practices.
  • Be professional and convivial with external customers; serve as a point of contact for the online customer portal, assisting customers with online payments and other portal related features.
  • Help fulfill Colorado Open Records Act (CORA) requests.

What can you expect from us in return for your hard work?

We are a lean team of 50 staff members that places significant emphasis on promoting and maintaining a positive work environment. We get our work done, and we have fun doing it. 

The qualities of our environment include transparent and open communication, work-life balance (we mean it!), and a focus on training and development. You’ll occasionally get to explore and travel our state on day trips or multi-day trips. You have access to a suite of HR benefits and holidays. And you can feel good knowing your work is directly supporting Colorado schools. 

What attributes are we looking for?

  • Two years of experience processing contracts (You need to have direct work experience with applications, contract drafts, and electronic signatures)
  • Demonstrated proficiency in Google Suite, including creating, managing and sharing files using Google Drive. (You must be proficient in Google Suite because we live and breathe Google!) 
  • Demonstrated proficiency in Microsoft Suite, Adobe, and DocuSign (You must be proficient in editing skills in Microsoft Word, this position relies on both Microsoft & Google Suite)

You get bonus points if you can demonstrate the following:

  • Experience interpreting contracts and reviewing files, preferably in a legal environment
  • Experience performing electronic file management and working inside a database
  • Organization skills, preferably developed in a professional capacity, that have supported process improvements

To be successful as a member of this agency, you’ll have these professional traits and skills:

  • Enthusiastic, energetic, optimistic, positive attitude with strong interpersonal skills
  • Adaptable and open to change, possess problem solving skills, seek to understand alternatives, employ logic and good judgment
  • Independent yet also a team player, proactively helps others with a customer-service mindset, demonstrates the ability to convey information to others efficiently through effective written and oral communication 
  • Proactive, takes initiative, self motivated, self confident, self aware
    Great work ethic, results oriented, disciplined, conscientious, thorough, diligent
  • Organized, professional, honest, trustworthy, dependable

We hope this sounds like you. Tell us why. Apply online through the state portal.

We compete in the private-sector markets every day and operate largely independently from state government. However, we must follow HR hiring protocols. So please follow the lengthy prompts to apply for this position through the state hiring portal. Only candidates who apply through the state portal are considered. Think of it as an endurance test. We hope to see you at the finish line!