An innovative land trust funding public schools since 1876.

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CORA & Records Technician

Is your attention to detail second to none? Do you enjoy checking off the tasks on your daily ‘to do’ list? Are you a ‘behind-the-scenes’ person who gets stuff done? Yes? Please join our team!
The Colorado State Land Board is looking for a CORA & Records Technician to join our Transactions and Records Services (TRS) team. Our agency processes 7,600 contracts that cumulatively earn $150 million annually.  We need your help maintaining and processing the copious amounts of important records that each contract requires.  

What is the State Land Board?

The State Land Board is a constitutionally created agency founded in 1876 that manages a $4 billion endowment of assets for the intergenerational benefit of Colorado’s K-12 schoolchildren. We compete in private markets daily and take pride in being especially entrepreneurial and business-savvy. We compete in private markets daily and take pride in being especially entrepreneurial and business-savvy. 

We are the second-largest landowner in Colorado and generate revenue for public schools by leasing nearly three million surface acres and four million subsurface acres for agriculture, grazing, recreation, commercial real estate, rights-of-way, renewable energy, oil, gas, and solid minerals.
 

What does the Transactions and Record Services team do?

Our eight-person TRS team writes, manages, and maintains contracts for 7,600 mineral estate and surface contracts that often carry unique terms and conditions. We draft contracts and templates, manage files, administer bond/insurance requirements, and ensure compliance with Board policies and procedures and state and federal law. This team works collectively to produce monthly board materials, conduct board meetings and uphold the high standards of established public records. The TRS team members are the self-proclaimed ‘process improvement gurus’ and we enjoy helping our agency maintain great management principles using automated records systems so that we capture, retain, and classify our work for public and institutional memory. Yes, we’re busy!

The job opportunity

NOTE: You can discuss your preferred schedule with your supervisor but your shifts must occur during core business hours (Monday through Friday, 9 am - 3 pm). You’ll be expected to work at the Denver office for onboarding training and can transition to a hybrid schedule after training that requires a minimum of two days in the office. 

As our Technician, you provide training, maintenance and administrative support for the agency regarding document, contract and records management. You use scanning equipment and different software platforms daily -- Google, Microsoft, Adobe, Netsuite, Laserfiche, DocuSign -- to manage documents. 

Be a point person, a training guru, and a model for superior customer service.

  • Responsible for managing all Colorado Open Records Act (CORA) requests received by the agency and making judgment calls when determining the fulfillment of a request.  You will oversee responses to CORA requests by coordinating and assisting in file confidentiality reviews.  The position communicates and collaborates with program managers, SLB staff, and district offices. You’ll also create and maintain relationships with the Attorney General's office to identify privileged material and ensure timely responses and fee collection under the parameters of CORA statutes. 
  • Responsible for administration of the agency records management program. Promote agency-wide digitization protocols and document management procedures and regularly deliver training to our colleagues on these best management practices.  This role determines the administration of historical documents -- our agency is 146 years old! -- and manages electronic documents that are created daily.  This position establishes guidelines and procedures for document retention to ensure the agency conforms to record management/retention requirements per agency policy, Colorado Open Records Act ("CORA") and administrative law requirements. You’ll maintain established relationships with Colorado State Archives staff and incorporate their resources.
  • Assist internal customers. Provide support to colleagues who manage our lines of business. Update and train fellow colleagues on process, procedures and best practices. Be professional and convivial with external customers. Assist external customers. Provide support with online customer portal and other website related features.

What can you expect from us in return for your hard work?

We are a lean team of 50 staff members that places significant emphasis on promoting and maintaining a positive work environment. We get our work done, and we have fun doing it.  

The qualities of our environment include transparent and open communication, work-life balance (we mean it!), and a focus on training and development. You’ll occasionally get to explore and travel our state on day trips or multi-day trips. You have access to a suite of HR benefits and holidays. And you can feel good knowing your work is directly supporting Colorado schools. 

What attributes are we looking for?

  • Two years of experience processing contracts, maintaining a database and performing electronic file management. 
  • Demonstrated proficiency in Google Suite, including creating, managing and sharing files using Google Drive. (This is a deal breaker. You must be proficient in Google Suite because we live and breathe Google!)

You get bonus points if you can demonstrate the following:

  • High proficiency in Microsoft Suite, Adobe, DocuSign and scanning software
  • Experience designing forms, tables, charts, spreadsheets, report forms, etc.
  • Experience in a legal environment interpreting contracts and reviewing files
  • Experience in using process improvement concepts and principles like Lean, Six Sigma, etc.

To be successful as a member of this agency, you’ll have these professional traits and skills:

  • Good written and oral communication with the ability to convey information to others effectively and efficiently
  • Independent yet also a team player, proactively helps others 
  • Strong interpersonal skills
  • Customer-service mindset, respectful, helpful
  • Proactive, takes initiative, self motivated
  • Possess good problem solving skills, seek to understand alternatives, employ logic and good judgment
  • Self confident and self aware
  • Great work ethic: results oriented, disciplined, conscientious, thorough and diligent
  • Honest, trustworthy, dependable
  • Enthusiastic, energetic, optimistic, positive attitude
  • Organized and professional
  • Adaptable and open to change

We hope this sounds like you. Tell us why. Apply online through the state portal. 

Applications are accepted through 12/9/24.

We compete in the private-sector markets every day and operate largely independently from state government. However, we must follow HR hiring protocols. So please follow the lengthy prompts to apply for this position through the state hiring portal. Only candidates who apply through the state portal are considered. Think of it as an endurance test. We hope to see you at the finish line!

 

P.S. Our TRS team has multiple job postings at this time. Please take a look at slb.colorado.gov/jobs to see if you’re interested in those positions. Due to state hiring protocols, an applicant must apply to each open position. We encourage you to apply to all three if you’re interested!